Cub Scout Events

Frequently Asked Questions

Please find below some frequently asked questions about Cuboree.

 

How much does it cost?

COST AND PAYMENT SCHEDULE

Cub Scout

$300.00

Venturer / Rover / Adult Helper / Rostered Parent

$150.00

Part-time Leader / Adult Helper / Rostered Parent

All attendees are required to complete a registration and attend for a minimum of one night.

$75.00 For the first day
$25.00 For each subsequent day

A deposit of 25% of the total fee is required to be made upon invoice, at the time the application is approved by the Group Leader/Leader in Charge of the Group/Formation.

The remaining 75% of the total fee is to be paid in full by no later than Monday, February 22 2021. Payment plans can be arranged upon request.

WITHDRAWAL FROM CUBOREE*

If after making application, you are unable to attend the Cuboree, you must advise the Cuboree Council in writing as soon as possible

  • Before February 28 2021 - You will receive a full refund on any money paid.
  • Between March 1 – March 15 2021 - You will receive a full refund on any money paid, less $50.00.
  • After March 15 2021 - No refund at all except in the case of exceptional circumstances.

All requests for refunds must be submitted in writing, as each case shall be considered by the Cuboree Council.

* If you must withdraw due to illness, please contact the Cuboree Council immediately and they will support you through the withdrawal process and arrange a refund of monies paid.

CANCELLATION OF EVENT

If after making application, the Cuboree event is cancelled, the following refunds will be available (paid to the individual’s Group for disbursement)

  • Before February 28 2021 - You will receive a full refund on any money paid.
  • Between March 1 – March 15 2021 - You will receive a full refund on any money paid, less $50.00.
  • After March 15 2021 – Assessment will be made by Cuboree Council with the intent that any un-spent monies at that time be returned to the applicant.

How do I get my Membership number?

The membership number is on the bottom of the Membership Certificate, in this is not available either your Group Leader or Cub Scout Leader can provide the number.

What photo ID is acceptable for the application?

You will need to upload a photo of the applicant before your application will be approved by your Group Leader. The photo may be used for identification purposes at Cuboree by welfare or medical teams. A photo taken on a smartphone or camera is fine but must be a head-and-shoulders shot of the person looking directly at the camera. Guidelines can be found here (Cuboree X - Photo Guide)

At previous events, we have had to reject photos and contact applicants to get a better image. Problem photos have included group photos, youth in dress-ups, face-paint or costumes, and photos that are too far away. You can help us out by ensuring the photo is appropriate.

Where/How do I upload a photo?

If you log back into your application, in the 'Applicant Details' tab there is an 'Applicant Details' heading. Directly under the heading there is a blue picture, directly under that is a link 'Upload Photo'.  Click on that link and follow the prompts to upload a photo.

I registered, but I haven't received an invoice, did I do everything correctly?

Once you have registered, your Group Leader needs to log in and accept the application. Once this is done you will be emailed the invoice. If you haven't received your invoice, please speak to your Group Leader!

I am a GL / LIC, how do I Accept applications?

You will need to log in using the “G.L. Login” button on this page under the Cuboree logo. Use your Extranet username and password as your credentials.

You accept applications the same way you have done for previous Kangarees, Cuborees and Jamborees. – For more information, here is a pdf document with step by step instructions to help you through the process.

Please disregard the Police Check item in your Cuboree workflow. This should not be displayed.

Please proceed with the approval process as normal, the records flagged for Police Check will still move to the ‘Accepted’ status once you complete your activities.

 

My child requires a carer, how do they register?

  1. Please discuss with your Cub Scout Leader or Group Leader this requirement, so they are aware of your circumstances.
  2. Two Cuboree applications are required:
  • One for the Cub
  • One for the adult carer
  1. When registering your Cub, be sure to tick that a carer will be attending and include the name of the carer.
  2. The carer must be registered with Scouts Victoria, hold a Working With Children Check and have completed the Child Safe Scouting eLearning Module. Your Group Leader will assist with this. Once the carer has their registration number, they can apply online.
  3. The carer will need to complete a separate Cuboree online application. They should apply as soon as possible after submission of the Cub’s application.
  4. When completing the carer’s application, under Work Preferences “Have you already accepted a service or activity leader role?” click on the “Yes” button. New entry fields will display.
  5. Select “Other: Specify” for the role type.
  6. In the “Details of Other” text box, enter “Carer for [youth name]”.

The system requires that I list a home phone number, but I only have a mobile, what do I do?

If you only have a mobile phone, please put your mobile phone number in both the Home and Mobile Fields.

My Cub will be 12 years old before Cuboree starts, can they still come?

Cuboree is open to all current, Registered Cub Scouts born on or after 12th April 2009. We maintain the upper age for Cuboree as most older Cub Scouts will benefit more from the challenges offered by linking to the Scout section. Requests for over-age applications are considered on a case-by-case basis and approval would only be granted for exceptional circumstances.

Can my Child still go to Cuboree if there are not Cub Scout Leaders from the Group attending Cuboree?

Most definitely ! They can attend with another unit in the District. Please discuss options with either your Cub Scout Leader or Group Leader.

When are the payments due?

A deposit of 25% of the total fee is required to be made upon invoice, at the time the application is approved by the Group Leader/Leader in Charge of the Group/Formation.

The remaining 75% of the total fee is to be paid in full by no later than Monday, 22nd February 2021. Payment plans can be arranged upon request.

Can Parents come?

Parent helpers are more than welcome, provided they have approval from their Group Leader.  It is expected that parents attending are doing so to assist their Unit with catering or helping at Cuboree with activities, and as such will be assigned a role during Cuboree. Parent helpers must be registered with Scouts Victoria, hold a Working With Children Check and have completed the Child Safe Scouting eLearning Module. Once they have their registration number, they can apply online.

View the Child Safe Scouting Policy for Major events here.

I’m a leader (with or without a bunch of Cubs) from Interstate, can I come too?

Due to the COVID-19 restrictions, Cuboree X will only be available to youth and adults living in Victoria.

Does Kangaree count for my Camp Out Badge?

No. The Camp Out badge requires 2 consecutive nights of camping and must be completed with your Cub Unit.

When do applications close?

Applications for all attendees closed on the 14th February 2021.

No extension to this date is possible.

I’m a Leader in a different section – can I come to Cuboree?

Yes please! All Leaders, you can sign up to come to Cuboree. When you put in your work preferences, you can select to come as a line leader or cook in the Unit, or you can choose to be a Service Leader in one of the many support areas including Activities.

What are the requirements around the Camp Out Badge?

Updated 2020-12-14: The intention of the Camp Out Badge is for Cub Scouts and their Leaders to gain experience camping under canvas in a bush setting. It was developed to assist in the process of getting ready for major camps like Cuboree.

We would hope that you continue to plan for Unit Holidays and Sleepovers between now and Cuboree, however if along the way camps don’t happen, then please just do your best to help the Cub Scouts be prepared for camping under canvas. 

At the end of the day, it is up to the Cub Scout Leaders to best prepare their Cub Scouts to ensure that they have a fun and enjoyable experience at Major Events.

The criteria for the Camp Out Badge can be accessed here.

Can Cubs and Leaders from interstate attend?

Usually, we have Cub contingents from the ACT, NSW, Tasmania and Queensland attend. We made the difficult decision to not include interstate contingents this year, to minimise the financial risk to them (if, say, state borders were closed at short notice). We hope they will be able to return at the next Cuboree (in September 2023).

Can I go to Cuboree as a Line Leader?

Being a "Line Leader" at Cuboree is an important role, to help a small group of Cubs from your camping unit have an awesome time.

A Line Leader must be currently registered with Scouts Victoria and preferably hold a Certificate of Adult Leadership or Certificate of Proficiency as at 14th March 2021.

Another important role is as a Service Leader. This requires to you hold a Certificate of Adult Membership as at 14th March 2021.

- UPDATED 15/2/2021

How do I get my Merchandise for Cuboree?

As O-Day will be online for Cuboree X, no merchandise collection will happen on this day. We are hoping to be able to offer collection from a few locations in the week prior to Cuboree and then also allow pickup from Gilwell during bump-in or at the event.

Merchandise for those in the lines with Cub Scouts will be collected as a complete Camping Unit (Pack). Locations for pick up will be shared after applications close and the date for delivery of merchandise from our supplier is confirmed.

Visitors at Cuboree

General visitors are not permitted at Cuboree. Only Scouting Members (such as Commissioners) and escorted VIPs (invited guests of the Chief/Deputy Chief Commissioner) are allowed.

  • Visitors may attend on one day only (else they should have submitted an application)
  • All Visitors must pre-book with Admin or the VIP team at least the day prior to arrival to allow a list to be provided to the Security team
  • All Visitors must check in with Admin or the VIP team immediately upon arrival and must complete the COVID questionnaire.
  • Visitors may be on site between 8am – 8pm (Please do not plan to visit Monday or Friday due to bus movements for most of the day).
  • If a Visitor is unwell on the scheduled day they must not come.

If you meet this criteria, please send a visitor request to the Cuboree Admin team with your details via cuboree@scoutsvictoria.com.au 

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