COVID-19 Lockdown FAQ

General

Will we be able to sell Christmas Trees this year?

It is likely that Christmas trees can be sold from halls during November when Victoria moves to Step 4, and halls can reopen. There are some limitations that may still be in place:

  • Physical distancing between members and public
  • Gathering limits within property
  • Personal hygiene requirements
  • Hall lessors (such as local councils) may not permit the opening of (or access to) halls to sell Christmas trees
  • Collection of Christmas trees from suppliers may be restricted due to COVID requirements
  • COVIDSafe Plans
  • Contactless payment options

Outdoor Scouting – Regional Victoria

How many people can attend face-to-face Scouting?

During Step 3, face-to-face Scouting activities are limited to 10 persons per group plus those who are required to run the activity.

Those required to run the activity include leaders, adult helpers, rostered parents, carers, etc. It does not include parents who are attending or observing the activity.

Can we have multiple groups of 10 in the same area?

Yes, but they have to be in physically separate areas or more than 100m apart.

Can we camp overnight if we are from the same household?

Yes, as long as sleeping in tents and cooking are limited to members of the same household, such as siblings, parents, etc.

Can we travel between Regional Victoria and Metropolitan Melbourne?

Members cannot travel between Regional Victoria and Metropolitan Melbourne until Victoria moves to Step 3 state-wide.

Leaders who need to travel between Metropolitan Melbourne and Regional Victoria in order to undertake a permitted activity in Regional Victoria may do so with a valid Worker Permit as long as the travel is necessary to undertake the activity.

Worker Permits can only be issued in specific circumstances (see below).

Can we provide food at our activities?

Individuals can bring their own food for their own consumption as part of an activity.

You can provide food at an activity but needs to follow hospitality industry general rules:

  • Nobody attends Scouting if they show any symptoms
  • Participants should remain seated while eating
  • Participants should be provided with their own serving and not share food
  • No buffet style serving
  • Servers to wear face masks while serving
  • Hand washing before and after
  • Cleaning of utensils and crockery
  • You are allowed to remove face coverings while eating and drinking
  • There are no restrictions on what food is served

Members can cook their own food as long they don’t share it after

Scout halls – Regional Victoria

Can we open Scout halls for hall hires?

Halls cannot be opened for hall hire unless it is for essential community support services or to provide exclusive venue for a single school or outside school hours care services, etc. A COVIDSafe plan must be in place for halls

Lessor restrictions (e.g. council leased property) may also be in place, you should confirm with your lessor whether there are additional restrictions to access your leased property.

Can we access our halls?

Halls and other indoor property remains closed for Scouting activities but can be accessed to undertake necessary maintenance, to use toilets and to access equipment to use in outdoor activities.

Members who live in the restricted area cannot visit halls outside the restricted area unless the visit is essential, and they have a Worker Permit issued by Scouts Victoria.

Can we open continue with construction work at our hall?

Existing construction work on halls can continue as long as it is in compliance with Victorian government advice for construction.

Campsites – Regional Victoria

Can we visit Scout campsites in Regional Victoria?

Campsites in regional Victoria can open accommodation for household group bookings.

Scout Groups can visit campsites for day activities only and are limited to 10 persons per group plus those who are required to run the activity.

Members or employees who live in Metropolitan Melbourne require a Worker Permit to visit a campsite in Regional Victoria. Worker Permits can only be issued in specific circumstances (see below).

Can we open continue with construction work at our campsite?

Existing construction work at campsites can continue as long as it is in compliance with Victorian government advice for construction.

Can we have school groups at our campsites?

Campsites can be used for the exclusive use by a single school for school camps. Numbers for school camps do not need to be restricted to public gathering limits.

Scout halls – Melbourne Metro

Can we open Scout halls for hall hires?

Halls cannot be opened for hall hire unless it is for essential community support services.

Can we open continue with construction work at our hall?

Existing construction work on halls can continue as long as it is in compliance with Victorian government advice for construction.

Can we access our halls within the Melbourne Metro Restricted Area?

Halls can be visited to ensure that the premises is safe and secure for the duration of the restricted activity period. This can be:

  • a walk-past as part of a member’s local daily exercise
  • a drive-past if the hall is on the route for a member travelling to work or shopping
  • where a walk or drive past is not possible, a Worker Permit and COVID Safe plan is required to visit a hall.

Only critical repairs at halls for emergency or safety are allowed (e.g. burst pipes, boarding up broken windows, etc). Members undertaking critical repairs require a Worker Permit from Scouts Victoria and a COVID Safe Plan must be in place.

Worker Permits can only be issued in specific circumstances (see below).

Can we mow the grass outside our halls within the Melbourne Metro Restricted Area?

Halls can only be visited to ensure that the premises is safe and secure for the duration of the restricted activity period. Grass mowing and garden maintenance by Scouts Victoria members can only be undertaken for valid safety reasons, such as fallen/unsafe trees, snake prevention, fire mitigation, etc.

Members undertaking critical ground maintenance require a Worker Permit from Scouts Victoria (see below).

It is likely that members will be able to undertake non-critical grass mowing and garden maintenance when we move into Step 3 (estimated to be from October 19).

In Step 2, grass mowing and general garden maintenance is permitted by registered Sole Trader businesses with a valid ABN. Scouts Victoria is not a landscaping business and is therefore unable to issue Worker Permits for grass mowing and garden maintenance unless it is for valid safety reasons.

Campsites – Melbourne Metro

Can we open continue with construction work at our campsite?

Existing construction work at campsites can continue as long as it is in compliance with Victorian government advice for construction.

Can we visit Scout campsites within the Melbourne Metro restricted area?

Campsites within the restricted area should be closed to visitors but can still be used by members or employees if it is their primary residence, plus those who need accommodation for work or in an emergency.

Members or employees who are resident at a campsite can undertake any work or maintenance at the campsite as long as they are only working with members of their household.

Where there is no resident at a campsite, campsites can be visited to ensure that the premises is safe and secure for the duration of the restricted activity period. This can be:

  • a walk-past as part of a member’s local daily exercise
  • a drive-past if the campsite is on the route for a member travelling to work or shopping
  • where a walk or drive past is not possible, a Worker Permit and COVID Safe plan is required to visit a campsite.

Apart from work undertaken by a resident, only critical repairs at campsites for emergency or safety are allowed (e.g. burst pipes, boarding up broken windows, etc). Members undertaking critical repairs, who are not residents at the campsite, require a Worker Permit from Scouts Victoria and a COVID Safe Plan must be in place.

Worker Permits can only be issued in specific circumstances (see below).

Can we leave the restricted area to work at a campsite outside of the restricted area?

Members who live within the restricted area require a Worker Permit and COVID Safe Plan to visit campsites, whether the campsite is with or outside of the restricted area.

Scout Program

What effect does COVID-19 have on peak awards?

We know some youth members are worried about finishing their peak awards before their coming birthday when they are due to link to the next Section. These awards include the Promise Challenge, Grey Wolf, Australian Scout Medallion, Queen’s Scout, and the Baden-Powell Scout Award.

No youth member will be disadvantaged in completing their peak award and Scouts Victoria will allow deadline extensions and age flexibility as needed.

Contact your District Section Leader for specific details relating to your award.

Scouting at Home

The Scouting at Home team at Scouts Victoria delivers new programs each week and there are activity ideas on the website.

If you need assistance with Scouting at Home, please contact scoutingathome@scoutsvictoria.com.au

Scouting while exercising

Scouts Victoria encourages youth and adult members to undertake daily exercise during the restrictions. The Scouting at Home team are developing guidance to how members can participate in the Scouting program as part of their daily exercise.

Any Scouting activity that is undertaken as part of daily exercise, must be for the primary purpose of gaining exercise.

Mental health resources

The Scouting at Home team have provided some resources for youth members and adult volunteers which is available here

Major Events

Organisers of major events (state-wide events or events with greater than 200 participants) that are affected by these restrictions should contact coronavirus@scoutsvictoria.com.au outlining the revised planning status.

Permitted Worker Permit and COVID Safe Plans

If you live in the restricted area, or if your hall or campsite is in the restricted area, you may need to have a Worker Permit issued by Scouts Victoria if you need to visit a Scouts Victoria property.

Scouts Victoria Worker Permits can only be signed by the Executive Manager based on the advice of the Coronavirus EMT.

 

A Worker Permit is required if:

  • You need to visit a property (e.g. hall or campsite) within the restricted area to check that the property is safe and secure and there no member of the Group or committee who can walk or drive past the property as part of their daily exercise or travelling for shopping or attending permitted work.
  • You need to open a hall within the restricted are that is being used by an essential community support service
  • You need to undertake critical maintenance at a property within the restricted area
  • You live in the restricted area and you need to undertake necessary maintenance at a property outside of the restricted area and there is nobody who lives outside of the restricted area who can do the maintenance
  • Your role within Scouts Victoria requires you to supervise an existing construction project at a property

 

To request a Worker Permit, contact Scouts Victoria on the coronavirus@scoustvictoria.com.au or 24 hr Emergency Line 03 8543 9877

You must supply the following information:

  • Name of the person undertaking the work (see Note below)
  • Registration Number
  • Date of Birth
  • Residential Address
  • Location of work to be undertaken
  • Description of Work to be undertaken
  • Dates and times that the person will be undertaking work

Note: Person undertaking work must be an employee or registered adult member (e.g. Rover, Leader, Office Bearer, Committee, etc). Permits can only be issued to named individuals, not to positions or groups of people.

A COVID Safe Plan will also need to be developed.

Generic COVIDSafe Plans are available on the Scouts Victoria COVID-19 Update website 

COVIDSafe Plans can be used as generic plans as long as you are able to implement all of the COVIDSafe tasks described on the plan and your activity fits within the scope of the plan.

If you create a specific plan for your location or activity, you should ensure tha the Location/Activity, Prepared By and Sate Prepared fields are modified.

Further COVIDSafe Plans will be developed as restrictions relax, such as indoor activities, overnight camps, etc.

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